Is Your Business Getting the Most Out of Microsoft 365?

Microsoft 365 is used by businesses across the UK to manage emails, share files and collaborate with colleagues. However, many businesses only scratch the surface of what the platform can offer.

With the right tools and configuration, Microsoft 365 can help your team work more efficiently, improve collaboration and strengthen your cybersecurity. Here’s how to get more from your subscription.

Improve Collaboration with Microsoft Teams

Microsoft Teams offers much more than video calls. It provides a central place for employees to communicate, share files and collaborate on projects.

By organising conversations into channels and using shared documents, your team can reduce unnecessary emails and find important information more easily. Teams can also support remote and hybrid working, helping employees stay connected wherever they are.

Make File Sharing Easier with OneDrive and SharePoint

OneDrive and SharePoint make it easier to store, access and share business documents securely.

OneDrive is ideal for personal work files, while SharePoint provides shared spaces for teams to collaborate on documents and manage company information. Both support real-time collaboration, reducing the need to send multiple versions of the same file.

Configuring permissions correctly is essential to ensure sensitive information is only accessible to the right people.

Strengthen Your Cybersecurity

Microsoft 365 includes security features that can help protect your business against cyber threats. Depending on your subscription, these may include multi-factor authentication, email filtering and advanced threat protection.

However, having access to these tools doesn’t automatically mean they’re configured correctly. Reviewing your security settings, controlling user access and keeping accounts protected can help reduce the risk of unauthorised access and data breaches.

Automate Everyday Tasks

Tools such as Microsoft Power Automate can help reduce repetitive administrative work by connecting applications and automating routine processes.

For example, you could automate approval requests, send notifications when forms are submitted or streamline internal workflows. Even small improvements can save employees valuable time over the course of a working week.

Don’t Overlook Backup and Data Protection

Although Microsoft provides built-in data protection and recovery features, these may not meet every business’s backup and retention requirements.

Review your data protection needs and consider whether an independent backup solution is appropriate for your organisation.

Get More from Microsoft 365

Microsoft 365 can do much more than manage emails and documents. With the right configuration and support, it can become a valuable tool for improving productivity, collaboration and security.

Not sure you’re getting the most from your subscription? Forth Tech can review your setup, identify opportunities for improvement and help your business make better use of Microsoft 365. Contact our team today for more information.